Fees and Financial Information

Financial Terms for Participation

Team Commitment:

• Academy & Junior Groups: You are committing to be a member of PTSC for the annual period of Sept 2024-August 2025.  You are responsible for the dues (invoiced in Oct-July) for the duration of your contract. If you decide to resign from PTSC, you are responsible for the $50 resignation fee, volunteer commitments not worked, and any outstanding balance on your account. If you wish to resign you must notify the Business Manager at pikeswimclubindy@gmail.com by the end of the month prior to resignation.

• Senior Group: You are committing to be a member of PTSC for the annual period of Sept 2024-August 2025.  You are responsible for your dues (invoiced in Oct and Feb-July) for the duration of your contract.  If you decide to resign from PTSC, you are responsible for the $50 resignation fee, volunteer commitments not worked, and any outstanding balance on your account. If you wish to resign you must notify the Business Manager at pikeswimclubindy@gmail.com by the end of the month prior to resignation.

• Lil Devils & Red Devils: You are commiting to be a member of PTSC for the specific registration period that you signed up for. Families must re-register for each session they intend on participating in for the 2024-25 swim year; there is no automatic registration option. If an athlete in either group wishes to move up into one of the year round groups (Academy, Junior, or Senior), approval must be given by the Head Coach and Group Coach that is receiving the athlete. These move-ups will take place at the conclusion of each session.

Registration:

• All families must sign up for the Monthly Payment Plan and must sign up for the AutoPay feature on our website. Payment method for AutoPay must be set up using a valid credit or debit card. The autopay feature is provided by a secure 3rd party.  PTSC does not have access to your credit card or banking information. 

• Any swimmer who has an outstanding balance or has not completed their online registration and turned in the required documents by the first day of training sessions will not be allowed to train until the paperwork and payment are received or online registration is completed and paid.

• All new Swimmers must submit a copy of their Birth Certificate or passport, an Indiana Swimming requirement, before the registration can be completed.  Please bring a copy of your child’s birth certificate or passport on or before the 1st day of training.  You can also email a copy to the Business Manager at pikeswimclubindy@gmail.com.

Fees: 

• Monthly Training Dues: Although you will be paying dues on a monthly basis, PTSC is not a month-to-month program. When you sign up you are committed to the swimming season for which you registered. You can resign at any-time during the year but you will incur a $50 Resignation Fee as well as being responsible for any Fundraiser/Volunteer commitments for the period you are registered.

• Resignation Fee: Should you decide to terminate your membership with PTSC you must notify the Business Manager at pikeswimclubindy@gmail.com by the end of the month prior to resignation. You must receive an acknowledgment for your account to be considered terminated. You will be responsible for the $50 Resignation fee, volunteer commitments not worked, and any outstanding balance on your account.  All fees are due within thirty (30) days.

Meet Entry Fees:

• Meet fees are separate from training fees.  Once you commit to swim in a meet online, you are responsible for payment of the meet even if your swimmer(s) do/does not or is/are not able to participate.  Meet hosts rarely accept changes after the entry deadline. Meet fees will be added to your monthly invoice.

• Meets that are hosted by PTSC at the Pike Aquatic Center are mandatory for all eligible swimmers.  Swimmers will automatically be signed up for those events and responsible for the meet fees. Any away meet will allow parents to opt out of attending the meet up to a deadline. If parents have not opted out of an away meet by the deadline, athletes will be entered into that meet and fees will become due upon billing.

Billing and Collection Policies and Procedures:

• A Billing Summary will be emailed to you by the 25th of the month. All invoices will be generated on the 1st of each month and may be viewed by logging on to your private account on the club website.

• Families are responsible for notifying the Business Manager (pikeswimclubindy@gmail.com) as soon as possible if you believe your Billing Summary is incorrect.

• All invoices are due on the 1st of the month. Bills will be considered delinquent if they are not paid by the 16th of the month and a Late Fee of $10 will be added to your account.

• If balances are 60 days past due, coaches will be informed that the child will not be permitted to participate in competitive meets or club training.

• If balances are 90 days past due, the club will pursue any means necessary to collect balances due, including, but not limited to, the use of an outside collection agency.  Any fees charged by the collection agency or legal fees incurred while trying to collect on a past due account will be the responsibility of the swimmer’s family.

• The club recognizes that members may encounter periods of financial hardship.  Any request for special consideration for an alternative payment plan must be submitted to and approved by the Treasurer.  These requests will be handled confidentially.

• All past due balances must be paid in full prior to registration for a subsequent season.

• Parent/Guardian’s payment obligation hereunder may be assigned by PTSC to an affiliated company, any bank, collection agency, or similar institution. PTSC shall be entitled to all actual and reasonable cost of collection, including reasonable attorney’s fees, in the event of any default hereunder, as permitted by law.